requires fire precautions to be put in place ‘where necessary’ and to the extent that it is reasonable and practicable in
of the case.
Responsibility for complying with the Order1
rests with the ‘responsible
a workplace, this is the employer and any other person who may have control of any part of the premises, e.g. the occupier or owner. In all other premises the person or people in control of the premises will be responsible.
If there is more than one
responsible person in any type of premises (e.g. a multi-occupied complex), all must take all reasonable steps to co-operate and co-ordinate with each other.
If you are the responsible person you must carry out a
fire risk assessment which must focus on the safety in case of fire of all ‘relevant persons’. It should pay particular attention to those at special
risk, such as disabled people, those who you know have special needs and young persons and must include consideration of any dangerous substance liable to be on the premises.
risk assessment will
help you identify risks that can be removed or reduced and to decide the nature and extent of the general fire precautions you need to take.
If your organisation employs five or more people, your premises are licensed or an alterations notice is in force, you must record the
significant findings of the assessment. It is good practice to record your significant findings in any case.
There are some other fire safety duties you need to comply with:
must appoint one or more competent
persons, depending on the size and use of your premises, to carry out any of the preventive and protective measures required by the Order1 (you can nominate yourself for this purpose). A competent person is someone with enough training and experience or knowledge and other qualities to be able to implement these measures properly.
must provide your employees
with clear and relevant information on the risks to them identified by the fire risk assessment, about the measures you have taken to prevent fires, and how these measures will protect
them if a fire breaks out.
You must consult your employees (or their elected representatives) about nominating people to carry out particular
roles in connection with fire safety and about proposals for improving the fire precautions.
You must, before you employ a child, provide a parent with clear and relevant
the risks to that child identified by the risk assessment, the measures you have put in place to prevent/protect them from fire and inform any other responsible person of any risks to that child arising
from their undertaking.
You must inform non-employees, such as temporary or contract workers, of the relevant risks to them, and provide
them with information about who are the nominated competent persons, and about the fire safety procedures for the premises.
must co-operate and co-ordinate
with other responsible persons who also have premises in the building, inform them of any significant risks you find and how you will seek to reduce/control those risks which might
affect the safety of their
must provide the employer of
any person from an outside organisation who is working in your premises (e.g. an agency providing temporary staff) with clear and relevant information on the risks to those employees
and the preventive and
protective measures taken. You must also provide those employees with appropriate instructions and relevant information
about the risks to them.
• If you are not the employer but have any control of premises which contain more than one workplace, you are also responsible for ensuring that the requirements of the Order1 are complied with in those parts over which you have control.
must consider the presence of
any dangerous substances and the risk this presents to relevant persons from fire.
You must establish a suitable means of contacting the emergency services and provide them with any relevant information
about dangerous substances.
You must provide appropriate information, instruction and training to your employees, during their normal working
hours, about the fire precautions in your workplace, when they start working for you, and from time to time throughout the period they work for you.
You must ensure that the premises and any equipment provided in connection with firefighting, fire detection and
warning, or emergency routes and exits are covered by a suitable system of maintenance and are maintained by a competent person in an efficient state, in efficient working order
and in good repair.
Your employees must co-operate with you to ensure the workplace is safe
from fire and its
effects, and must not do anything that will place themselves or other people at risk.
For further fire safety advice call
01795 429202 today.